How To Organize Your Inbox? Cluttered Inbox-Gmail Management Trick

How To Organize Your Inbox With Gmail Labels? Gmail Management Trick

Gmail is considered to be one of the best email services offered by Google. Its customer base is massive, to say the least. You can access it in your mobile app or in a web browser. We receive a lot of emails. We want all the emails to appear in a systematic way so that we can go through all emails depending on their importance. You don't want to be flooded with emails and unable to put them in order. A cluttered inbox is nothing short of haphazard maintenance. You would be desperate to avoid it. Gmail label is your solution then. Gmail labels are perhaps the best tools if the idea is to keep your inbox neat & clean. Let's dive into it & find out more in relation to this topic.

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When you receive a large number of emails on a daily basis then you have to sort those emails in order to identify spam, newsletters, and messages. It is time-consuming so it's not something everybody enjoys doing. Gmail labels are going to provide you much-needed relief in this connection.

What Exactly are Gmail Labels? 

You may be wondering what exactly are Gmail labels? These are tags that can be created or added by you to your emails in order to organize your inbox. You can add more than one label to any message. You can also color-code them so that you can easily identify them. It offers a big advantage, as it gets easier to search and automatically label incoming emails based on rules thereby keeping your inbox neat & clean. In short, we can describe labels as tools that ensure our inboxes remain clutter-free.

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The Best Use of Labels is Stated Below

Track the Status of People’s Tasks: One of the best ways to track the progress of tasks that you or others are working on is by using labels. You can create labels to figure out what is in progress and which emails are yet to be completed.

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Organize email by Nesting Labels: This is another way of using labels. It lets you organize your email into categories and subcategories. Take for instance a simple case. If you wish you can create a label and name it as Task to group all emails associated with that particular task. Now you can create nested labels under Tasks for every person or project that you are working on. This will let you figure out the status which ensures clarity.

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Identify Email that Needs Follow-up: Certain emails require action from your end or from others. It can slip out of your mind due to work pressure. If you don't want to land into such a situation then the best way out is to use labels to mark them as needing follow-up. This is significant, as it ensures we don't miss out on emails that need some action, may not be immediately but at a later stage or after a couple of days.

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Identify Emails that Can be Read Later: Due to a shortage of time, you may not be in a position to read out each and every email received by you. You might come across certain emails in your inbox which may not require your immediate attention or any follow-up, however, they may carry very useful information which could be of a lot of importance to you. What you need to do with such an email is pretty simple. Mark them as read later so that at an appropriate time of your choice, you can go through these emails and enrich your knowledge pertaining to that subject.

Creating a New Gmail Label

You know what are the best uses of labels now. So you are in a position to draw maximum benefits from such labels. You must be thinking about how to create them which is of course a valid question. It's pretty easy to speak the truth. You have two options available for creating labels. 

• From the sidebar. 
• From an email.

If you want to create it "From the sidebar'' then you have to access the create new label option made available on the left sidebar of the Gmail desktop site under the categories section. If you are looking for the same on your mobile app then you will get this menu on the left of the mobile Gmail app. This is one option at your disposal if you intend to create labels.

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There is another option you can fall back upon for creating labels i.e.'' From an email". How to create labels by using this option? We will divulge more about it. The process is not complex at all. You need to open an email in your inbox. Then you will find a label icon on the top. Out here you can label your email by using one of the existing labels or else you can do another thing. Hit the create new button from the drop-down menu. This is another method used for the purpose of creating labels.

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From an email: When you open an email in your inbox, you’ll see a label icon on the top. Here you can either label your email using one of the existing labels, or you can hit the Create new button from the drop-down menu. After creating and adding emails, you can easily access them. What you need to do is select it from the list on the left sidebar titled Labels.

 Adding Labels to Emails

If you intend to add labels then you can do so on your desktop or on your mobile. If you want to add on your desktop then open an email and then you got to tap on the label icon at the top. Subsequently, click on one of the labels from the list in order to add the label to it. Assuming you want it on your mobile then open an email after that tap on the three dot menu icon after that hit Change labels and then you got to select one of the labels from the list. These are the two ways possible if you are keen enough to add labels to your emails.

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Adding Emails to Labels

To move emails to labels open the email you want to move and hit the Move to button at the top.

Nested Labels?

To create a nested label, you have two options. Click on the three dots icon next to an existing label and choose Add sub-label,  otherwise what you can do is click on the label icon on an email and then select Create new. After this step, you can name your sub-label and choose which parent label to nest it under. Nested labels are beneficial, as it lets you create sub-labels under the main label in Gmail. Its greatest advantage is that it enables you to organize your emails into categories and subcategories thereby ensuring easy access and management.

Conclusion

This article has made it very clear how labels are useful to you in Gmail. It is obvious that you don't want to mess up your inbox emails and miss out on any email that could be important to you. The label offers you the best option to keep your Gmail inbox neat and clean and more systematic. We receive plenty of emails every day, some emails are less important while a few emails are crucial. While dealing with so many emails, we need support to ensure we are dealing with every email based on its significance. This is where labels make their presence felt and help you out.

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